Transforming Legal Operations from Bottleneck to Business Enabler

The Challenge: Fragmented Processes Holding Back Growth

Before implementing Pocketlaw, Svea Solar's legal operations were scattered and inefficient, creating friction across the organization.

"Contracts and documents were spread everywhere - SharePoint, email inboxes, local folders," Michaela explained. "Tracking down information was difficult, maintaining control was nearly impossible, and the time required for basic oversight was overwhelming."

The challenge was even more fundamental: how to scale legal support effectively with limited resources while building the foundation for future growth.

"As the company's only lawyer initially, I needed to create structure that would enable self-service and reduce dependencies on my direct involvement in every legal matter," she shared.

The team recognized they needed more than point solutions – they required a comprehensive platform that would serve as a single source of truth, centralizing workflows, eliminating manual inefficiencies, and empowering other departments to operate independently when appropriate.

The Solution: End-to-End Legal Operations in One Platform

Pocketlaw delivered exactly what Svea Solar needed to modernize their legal function.

"What immediately stood out was Pocketlaw's comprehensive, end-to-end approach," Michaela noted. "While other tools might excel in specific areas, Pocketlaw integrated everything we needed – from initial drafting through negotiation to final archiving – enabling us to build a truly scalable, modern legal operation."

Today, Svea Solar leverages Pocketlaw's full suite of capabilities across their business:

Contract Analysis & Intelligence: The team uses advanced mark-up tools and AI-powered summarization to instantly extract key terms and generate clear contract overviews, transforming hours of manual work into minutes of strategic review.

Self-Service Template Library: Pre-approved templates enable non-legal teams to confidently handle routine matters while ensuring consistency and reducing the risk of outdated or incorrect documentation.

Word Integration: The Microsoft Word add-in streamlines daily contract drafting and review processes, maintaining familiar workflows while adding powerful new capabilities.

PLAI Agent: From answering complex finance queries to preparing detailed contract analyses, the AI agent provides fast, reliable insights that enhance decision-making across departments.

Karolina shared a moment that demonstrated the platform's immediate value: "I needed to extract key terms from a complex contract. After spending just a few minutes creating the right prompt, Pocketlaw returned a perfect, tabular summary that would have taken me hours to compile manually. The time savings were transformative."

Measurable Impact: Efficiency Gains Across the Organization

Since adopting Pocketlaw, Svea Solar has fundamentally transformed their legal operations with quantifiable results:

• Dramatic Time Savings: Routine contract reviews that previously required up to 30 minutes now complete in under 5 minutes - up to 80% faster than manual processes.

• Enhanced Data Control: All contracts and legal documents are now properly structured, fully searchable, and securely stored within a single, centralized platform.

• Team Empowerment: Commercial and procurement teams can independently access appropriate templates, draft agreements, and complete approval workflows without creating bottlenecks for the legal team.

• Streamlined Collaboration: Clear workflows combined with AI assistance have freed up valuable hours for the legal team to focus on strategic initiatives and proactive risk management.

Looking Forward: Scaling with Confidence

As Svea Solar continues expanding their impact across Europe, Michaela and Karolina view Pocketlaw as an essential foundation for their legal operations.

"There's been a real mindset shift throughout the organization," Karolina observed. "People are genuinely surprised by how much they can accomplish independently and how quickly they can get the answers they need. Once team members experience the platform firsthand, they immediately understand its value and ease of use."

For Michaela, the combination of advanced technology and exceptional support has been crucial to their success:

"The Pocketlaw team has been outstanding - from smooth onboarding through ongoing support and their commitment to evolving the platform based on customer feedback. That true partnership approach makes all the difference in achieving long-term success."

As Svea Solar scales their renewable energy impact across Europe, Pocketlaw will continue serving as a key enabler, helping both legal and business teams operate with greater speed, intelligence, and confidence.

Key Results Summary

• Up to 80% faster routine contract reviews compared to previous manual processes

• Single source of truth for all contracts, templates, and legal workflows

• Reduced risk and increased efficiency across procurement and commercial operations

• Accelerated onboarding for new team members and enhanced cross-departmental collaboration

• Strategic time recovery for the legal team to focus on high-value initiatives